Trouble with PBEM game

[gazfun]

My friend and I recently purchased this game, and we have just started a new PBEM game.
The trick is that the manuel seems a little fauge, which files get sent to the other player yes I have tried the ADX file and the AMX file and stiil no go
I have selected the scenario
Then PBEM french
Give orders to all Corps and units
then press the hour glass icon
then I get a message saying "Send files to other player"
I send the above files.
The other player get the files I assume puts them in the right folder, Then he gets a message that all corps are being removed, and then a victory screen comes up and the Austrian wins
So you can see very frustrating
Please give me more details on this option, I realise we may be doing something simple wrong here but tell me what?